Police Welfare Fund Rules- 2014
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| Main Category: | Rules | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Year | 2014 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Promulgation Date: | 27-06-2014 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Details: | OFFICE OF
THE INSPECTOR GENERAL OF POLICE, KHYBER
PAKHTUNKHWA CENTRAL POLICE OFFICE, NOTIFICATION Peshawar,
dated 27/06/2014. No.
1243/Welfare:- In exercise of the powers conferred by Article- 112 of the Poice
Order, 2002 (Chief Executive Order No. 22 of 2002) read with Article-8(2)(q)
and 27 thereof, the Provincial Police Officer, with the approval of the
Government of the Khyber Pakhtunkhwa is pleased to make the following rules,
namely: The Khyber Pakhtunkhwa Police
Welfare Fund Rules, 2014. Chapter-I Preliminary 1. Short
title and commencement:- (1)
These rules may be called “The Khyber
Pakhtunkhwa Police Welfare Fund Rules- 2014”. (2) These rules
shall come into force at once. 2. Definitions:-Unless
the context otherwise requires,- a) “Beneficiary” means a member of the
Welfare Fund who is entitled to receive benefits from the Welfare Fund and is
an officer or official who is serving or has served in the Police Department,
unless otherwise provided in these Rules, in BS-18 or below or his direct
dependents, such as parents, wife and children; b) “The Executive Committee” means the Executive
Committee constituted by the Provincial Police Officer under rule-7; c) “Form” means a Form as specified in the
Schedule; d) “Member” means a member of the Welfare
Fund and shall be an officer or official of the Police Department contributing
to the Welfare Fund by paying into the Welfare Fund at a prescribed rate every
month; e) “Police Department” means the Khyber
Pakhtunkhwa, Police Department; f) “Police Unit” means a unit of the
Police Department and includes Special Branch, Frontier Reserve Police (FRP),
Counter Terrorism Department (CTD) and the Elite Force; g) “Schedule” means the Schedule appended
to these Rules; h) “Welfare Fund Board” means the Board
constituted by the Provincial Police Officer under Rule-5. i) “Welfare Fund” means the Khyber
Pakhtunkhwa Police Welfare Fund. 3. Central
Office:-The Central Office of the Welfare Fund shall be located at the Central
Police Office (CPO), Peshawar and shall function under the supervision and control
of the Provincial Police Officer, Khyber Pakhtunkhwa. Chapter -II The Police Welfare Fund Board 4. The
Police Welfare Fund Board:-(1)
The Provincial Police Officer shall establish a Welfare Fund Board, which shall be known as the Police Welfare Board,
which shall consist of:-
(2) The Welfare
Fund Board may nominate professionals as 5. Meetings of the Welfare Fund Board:-(1) The Welfare Board shall meet at least once in
every four month.
(2) Meeting of the Welfare fund Board shall
be presided over by the Chairman or in his absence by the Additional Inspector
General of Police, Headquarters.
(3) One-third
members shall constitute the quorum for the meeting of the Welfare Fund. (4) The
Secretary of the Welfare Fund Board shall conduct the business of the Welfare Fund
Board including preparation and circulation of the agenda and minutes of the Welfare
Fund Board’s meetings. 6. Powers
and functions of the Welfare Board:-The Welfare Fund Board shall
have the following powers and functions:- (a) oversee and guide the overall operation
of the Welfare Fund. (b) approve the annual budget of the Welfare
Fund. (c) discuss the Executive Committee’s reports
and approve, if necessary, any proposals submitted to it in furtherance of the
aims and objectives of the Welfare Fund.
(d) review and revise from time to time the
rates of scholarships, medical
charges, dowry charges, widow stipend, burial charges, loan, or any other financial assistance payable to
the beneficiaries under these rules. (e) declare any other financial assistance as incidental or conducive to the attainment of the aims and
objectives of the Welfare Fund. (f) declare, under special circumstances,
any member receiving pay in BPS-19 or above as beneficiary provided that the Welfare
Board shall reduce into writing the special circumstances that warrant such
declaration. (g) any other power and function conducive to
the aims and objectives of these rules. Chapter -III Welfare Fund Committees 7. The
Executive Committee:-The Provincial Police Officer shall constitute the
Executive Committee which shall have the following composition:-
8. Functions of the Executive Committee:-The Executive Committee shall manage all the matters relating to the
operation and administration of the Welfare Fund in accordance with these Rules
and shall have to:- (a) Act in good faith and in the best interest of the members of
the Welfare Fund, give effect to these Rules. (b) Process all applications for welfare benefits in compliance
with these Rules and under the guidance and direction of the Police Welfare
Board. (c) Ensure that all applications for claims and all expenditures
are duly supported by required documents. (d) Comply with all the requirements of financial propriety and
transparency in relation to accounting and auditing of the Welfare Fund and in
relation to reporting on the Welfare Fund’s operation. (e) Prepare and submit for approval to the Police Welfare Board
the annual budget of the Welfare Fund or other financial proposals. (f) Approve, disapprove or otherwise dispose of any application
for scholarship, medical charges, dowry charges, widow stipend, burial charges,
loan, or any other financial assistance declared by the Welfare Board as
incidental or conducive to the attainment of the aims and objectives of the
Welfare Fund. (g) Maintain and manage, with the prior
approval of the Police Welfare Fund Board, the investment and savings of the
Welfare Fund Board. (h) Maintain and manage the investment of Khyber Pakhtunkhwa
Welfare Fund savings with the prior approval of the Welfare Fund Board. Provided
that the Welfare Fund savings shall only be invested in the schemes approved by
Government or Federal Government, as the case may be: Provided
further that the savings shall not be invested in any speculative business,
e.g. stock exchange, housing societies, etc; (i) Submit monthly report to the Chairman of
the (j) Perform any other task assigned to it by the Welfare Fund Board. 9. Functions
of the Secretary of the Executive Committee:- (1) The Secretary of the
Executive Committee shall, in relation to the operation of the Welfare Fund, to: (a) Process all applications made by the members; (b) Check all documents required for the
processing of applications; (c) Maintain accounts and other records of
the Welfare Fund; (d) Prepare the annual budget of the Welfare
Fund; (e) Verify all bills and vouchers; (f) Submit monthly statement of income and
expenditure to the Executive Committee on receipts and expenditure; (g) Conduct the business of the meetings of
the Executive Committee including the preparation and circulation of agenda and
minutes; (h) Conduct all correspondence on behalf of
the Chairman of the Executive Committee; and (i) Perform any other task assigned to him
by the Chairman of the Executive Committee.
(2) All applications, grievances, complaints
or requests in relation to the Welfare Fund or any operation thereof shall be
addressed to the Chairman of the Executive Committee. (3) The Executive Committee shall meet at least
once in three months. 10. The District and Unit Welfare Committees:- (1) The
Capital City Police Officer, the District Police Officer or the Head of a
Police Unit, as the case may be, shall constitute a District or a Unit Welfare
Committee, as the case may be, that shall perform such functions and consist of
such number of members, as may be determined by the Executive Committee. (2) The
(a) Coordinate all matters with the Chairman of the Executive
Committee; and (b) Forward applications recommended by the District or the Unit
Welfare Committee, as the case may be, to the Executive Committee for
consideration. Chapter -IV Receipts of the Welfare Fund 11. Collection of receipts:-Receipts in the Welfare Fund shall consist
of: (a) Contributions deducted at the rate of two per cent (2%) of the
basic pay drawn by each (b) Contributions deducted at the rate of one
per cent (1%) of the basic pay drawn by each member receiving pay in BPS-19 or
above; provided that such member shall not be a beneficiary except under
special circumstances to be so determined by the Welfare Fund Board. 12. The
manner of collection of receipts from the members:- (1) Contributions
into the Welfare Fund shall be deducted at source from the salary of Police
Officers and Official, including ministerial staff, of all ranks by the
Accountant General of Khyber Pakhtunkhwa or a District Accounts Officer, as the
case may be, within whose jurisdiction disbursement of salary is made to that Police
Officer or Official. (2) The
Accountant General of Khyber Pakhtunkhwa shall allocate a separate
sub-head for the deduction from the pay bill of all Police Officers and
Officials, including the ministerial staff, and pass on the credit to the
Additional Inspector General of Police, Headquarters, Khyber Pakhtunkhwa,
within one month of such deduction. (3) The
Additional Inspector General of Police, Headquarters, Khyber Pakhtunkhwa shall
ensure that the amounts of contribution paid by the members or deducted from
their pay bills have been received and duly accounted for. (4) A bank
account for Welfare Fund shall be maintained in the National Bank of Pakistan
in the name of the Provincial Police Officer, Khyber
Pakhtunkhwa and shall be operated jointly by the Additional Inspector General
of Police, Headquarters, Khyber Pakhtunkhwa and the Deputy Inspector General of
Police, Finance and Procurement, Khyber Pakhtunkhwa. Chapter-V Audit and Accounts 13. Audit and Accounts:- (1) The Chairman
of the Executive Committee shall place the annual financial statement of the
Welfare Fund before the Welfare Fund Board for approval by 21st
January each year. (2) The
accounting year shall end on 31st December. (3) The accounts of the Fund shall be audited
by the Auditor General of (4) The Executive Committee shall submit the
audit report to the Chairman of the Welfare Board, not later than 30th
April every year. (5) The
Executive Committee shall submit a monthly statement of receipts and
expenditure to the Chairman of the Welfare Fund Board on the 10th
day of every month. (6) All
payments from the Welfare Fund shall be made through cross cheques. Chapter -VI Procedure 14. Utilization:-The Welfare Fund shall be utilized for the collective good of the
Police Department and for the individual welfare of its beneficiaries. 15. Applications:- The Chairman of the Executive Committee may receive applications, as
prescribed in the Schedule, from members for grant of scholarships, medical
charges, dowry charges, widow stipends, burial charges, loan or any other
financial assistance declared by the incidental or conducive to the attainment
of the aims and objectives of the Welfare Fund. 16. Scholarships.:- (1) The Executive Committee may grant scholarships at the prescribed
rates to the children of beneficiaries who have passed Matriculation
examination in Grade-A or Grade-B and are studying in recognized colleges or universities,
whether public or private, or children who are studying in any of the
recognized Cadet Colleges. (2) The amount payable on account of
scholarship and admission fees shall be as under:
(3) Before granting scholarship to any child
of a beneficiary, the Executive Committee shall satisfy itself that the student
has already joined a Cadet College, such as Kohat Cadet College, Razmak Cadet
College, Karnal Sher Khan Cadet College, Sawabi, Batrasi Cadet College,
Garrison Cadet College Kohat, Hasan Abdal Cadet College, etc, or a recognized
college or university, as the case may be, and that the student is a suitable
candidate for the grant of scholarship under these Rules. Provided
that the scholarship shall be stopped forthwith if the student fails to attain
the required grades during his studies as prescribed. (4) Applications for the grant of scholarship
shall reach the Chairman of the Executive Committee not later than the 15th
day of October each year. (5) An application for the grant of
scholarship shall be submitted to the Chairman of the Executive Committee in
the Form-“I”. 17. Medical charges:- (1) The Executive Committee may defray the charges of
admission of beneficiaries in hospitals and reimburse, fully or partially,
medical charges of the costs of treatment for the restoration of health;
provided that such reimbursement cannot be covered from Government revenues. (2) An application for medical charges shall
be submitted to the Chairman of the Executive Committee in Form-“II”. (3) An
application for medical charges shall be supported by a certificate from the
Executive District Officer, Health of the district where the applicant serves
to the effect that the prescribed medicine and treatment cannot be provided
free of charge by a Government hospital in that district. 18. Dowry charges:-(1) The Executive Committee may grant
dowry charges, (marriage grant) to beneficiaries upto BPS-14 as per the
following details:
Provided
that the dowry charges shall not be granted for a marriage that has been
solemnized before 1st April 2014; Provided
further that dowry charges may be provided for the marriages of two daughters
of a beneficiary at the maximum. (2) An application for the grant of dowry
charges shall be submitted to the Chairman of the Executive Committee in Form-“III”. 19. Widow
stipend:- (1) The Executive Committee may grant monthly stipend,
not exceeding seven thousand rupees (7,000) per month, to the widow of member
having pay scale upto BPS-14 who died in service while having less than ten
years service. In deciding the applications for a widow stipend, the Executive
Committee shall consider the following: a. Financial condition of the widow; b. Number
and ages of children she has; c. Number
of earning persons in the family; d. Size
of pension or stipend she gets from any other source; and e. Worth
of the property she holds. Provided
that the widow stipend shall be stopped when the recipient ceases to be a widow
on account of re-marriage. (2) An application for the grant of widow
stipend shall be submitted to the Chairman of the Executive Committee in Form
K.P.W.F. (4) as
specified in the Schedule. 20. Burial charges:-The Executive Committee may grant to the legal heirs burial charges of
thirty thousand (30,000) rupees, in each case on the death of a beneficiary
during service upto BPS-16, subject to the inability of the legal heirs to meet
the expenses. 21. Loans:-
(1)
The Executive Committee may grant loan to a serving beneficiary who is in the
service, an amount not exceeding the amount equal to ten (10) basic pays of the
applicant, only for the following purposes: a. Loan to cover the expenses incurred on
account of treatment and restoration of health, and b. Loan for the education of dependents: Provided that an application for
loan on account of medical expenses shall be supported by a medical certificate
issued by a Medical Officer serving in a Government hospital. (2) All loans shall be refundable and shall
be recouped from the beneficiary in ten (10) equal and regular instalments. The
first of such instalments shall start from the next month the beneficiary has
received the loan, except in case of loan for treatment of illness the
recoupment of which shall start three months after the beneficiary has received
the loan: Provided that loan shall be granted to a serving
beneficiary only if he has at sufficient service left before superannuation or
Leave Preparatory to Retirement for the recoupment of loan, as the case may be: Provided further that a second loan shall not be granted
to a beneficiary till the total amount of the first loan has been fully recouped. (3) An application for the grant of loan
shall be submitted to the Chairman of the Executive Committee in the Form-“V”
supported by an agreement in Form-“VI” 22. Repeal
and Saving:-(1) The Khyber Pakhtunkhwa Police Welfare Funds Rules, 2008, are hereby
repealed. (2) Notwithstanding
the repeal of the rules mentioned in (NASIR KHAN DURRANI) Provincial Police
Officer, Khyber
Pakhtunkhwa, SCHEDULE
FORM
–“I” [See
rule 15(5)]
Application
for the grant of scholarship
1. Name and rank of the applicant: _________________________________________ 2. Name of district where serving: ________________________________________ 3. Length of service of the applicant: ________________________________________ 4. Total number and names of children
(including the child for whom the scholarship is applied for) giving their
ages educational position, if any? __________________________________ __________________________________ __________________________________ __________________________________ __________________________________ __________________________________ 5. Name and age of the student availing
scholarship: ___________________________________ 6. Last examination passed (i.e. Matric, FS/FSc,
BA/BSc/BBA, etc): _______________________________ 7. Marks obtained, Percentage of marks/
division: _________________________________ (Attach
Result Card/DMC of Last Exam) 8. Name
of College/Cadet College/University where studying now: ______________________
9. Name of Course/ Class of current study: _______________________________________ (Attach
proof of admission in the current course of study)
10. Scholarship
(if any) or concession already obtained by the student: ____________________ Signature
of Applicant:
________________________ Date:
_________________________
For Office
Use Only
Remarks of the District Welfare Committee or
Unit Welfare Committee: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Decision
of the Executive Committee: _________________________________________
FORM
–“II” [See
rule 16(2)] Application
for the grant of Medical Charges
1. Name and rank of the applicant: ___________________________________________ 2. Name of district where serving: ___________________________________________ 3. Length of service of the applicant: ___________________________________________ 4. Name of patient: _____________________________________ 5. Relationship of patient with applicant: _____________________________________ 5. Type of Illness of patient: _____________________________________ 6. Name and Address of government hospital
from where treatment has been received: _________________________________________________________________________ 7. Name of doctor(s) from whom treatment
is received: _____________________________
(Attach a certificate
signed by the Executive
District Officer Health of the District where the applicant serves to the
effect that the prescribed medicine and treatment cannot be provided free of
charge by a Government Hospital in that District). 8. Total
cost of medicine/treatment incurred by the applicant:
___________________________ (Attach
doctor’s prescriptions, purchase vouchers, bills, lab bills, etc. duly attested
by a doctor from the government hospital where treatment received)
Signature
of Applicant:
________________________ Date:
_________________________
For Office
Use Only
Remarks of the District or Unit Welfare
Committee: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Decision
of the Executive Committee: _________________________________________
Form
–“III” [See
rule- 17(2)] Application
for the grant of Dowry Charges (Marriage Grant)
1. Name and rank of the applicant: ___________________________________________ 2. Name of district where serving: ___________________________________________ 3. Length of Service of the applicant: ___________________________________________ 4. Name of daughter for whom dowry charges
are claimed: _________________________ 5. Age of daughter: _________________ Name of husband:
______________________ 5. Address of husband of daughter: ___________________________________________ 6.
Date of marriage of daughter: ___________________________________________ 7. Name of Nikah Khwan: ___________________________________________ (Attach Nikahnama of daughter’s
marriage) 8. Details of other benefits, if any,
received by applicant from Welfare Fund: _____________
Signature
of Applicant:
________________________ Date:
_________________________
For Office
Use Only
Remarks of the District or Unit Welfare
Committee: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Decision
of the Executive Committee: _________________________________________
FORM
–“IV” [See
rule- 18(2)]
Application
for the grant of Widow Stipend
1. Name of widow: _______________________________________ 2. Name, number and rank of late husband: _______________________________________ 3. District where late husband last
served: _______________________________________ 3. Date of death of late husband: _______________________________________ 4. Name of children along-with ages: _______________________________________ ______________________________ _______________________________________ ______________________________ _______________________________________ 5. Details of property held by widow: _______________________________________ ___________________________________________________________________________ 6. Total income (Other than pension &
Government emoluments): ______________________________ _____________________________________________ 7. Whether living independently or in a
joint family: ________________________________ 8. Income from: a) Pension: ______________________________________ b) Stipend/scholarship if any: ______________________________________ 9. Number of earning members of family and
their income.
___________________________ __________________________________________________________________________
Signature
of applicant:
________________________ Full
address of applicant: ________________________ _____________________________________________ Date:
_________________________
For Office
Use Only
Remarks of the District or Unit Welfare
Committee: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Decision
of the Executive Committee: _________________________________________
FORM
–“V” [See
rule- 20(3)] Application
for the grant of Loan
1. Name and rank of the applicant: ___________________________________________ 2. Name of district where serving: ___________________________________________ 3. Present posting: ___________________________________________ 4. Basic Pay: __________________ Total monthly pay: _____________________ 5. Purpose of loan:
___________________________________________________________ 6. In case of loan for medical treatment,
name of patient and relationship with applicant: _________________________________________________________________________ 7. Name and address of government hospital
from where treatment has been received: _________________________________________________________________________ (In
case of loan for treatment of the applicant or any of his dependents, a
certificate from the medical officer shall be attached). 8. Name of
doctor(s) from whom treatment is received: _____________________________ 9. GP Fund
amount available: ________________________________________________ 10. Why an advance is not applied for from GP Fund: _______________________________ 11. Amount of loan applied for? __________________________________________ 12. Service
remaining before LPR or superannuation: ______________________________ (The
total of amount of loan is required to be refunded in not more than 10 regular
instalments).
13. Whether any loan has already been
granted? ___________________________________
14. Has the previous loan, if any, been fully
refunded? _____________________________ 13. Date of last instalment paid, if any? _________________________________________
Signature
of applicant:
________________________ Date:
________________________
For Office
Use Only
Remarks of the District or Unit Welfare
Committee: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Decision
of the Executive Committee: _________________________________________
FORM
–“VI” [See
rule- 20(3)] Agreement
to be executed when applying for the grant of Loan
from the Welfare Fund
AN
AGREEMENT made on this day the ______________ between ______________________ (hereinafter
called the Borrower which expression shall include his legal representatives and
assignees) one Party; and the Provincial Police Officer and the Chairman of the
Executive Committee (hereinafter called the Provincial Police Officer), the
other Party).
WHEREAS the borrower has applied to
the Provincial Police Officer, for loan of Rs._________ (Rupees :-______________)
from the “Khyber Pakhtunkhwa Police Welfare
Fund” to enable him to _____________________________________; and the
Provincial Police Officer, has agreed to lend the said amount to the borrower on
the terms and conditions that: (i)
The borrower shall refund
the loan in ten equal monthly instalment of Rs. ______________ each month; (ii)
The first monthly
instalment shall be paid on the 1st___________________ followed by
regular monthly instalments at the prescribed rates till the full loan of Rs.
______________ is refunded to the “Khyber Pakhtunkhwa Police Welfare Fund”; (iii) If
the borrower fails to pay the prescribed instalments for any month, it may be
recovered from his pay or pension; (iv) If
the borrower within the prescribed period for the refund of loan becomes
insolvent or quits the service in Police Department or dies, the outstanding
balance of loan shall immediately become due and payable by him or his heirs.
IN WITNESS,
whereof the borrower has hereunto set his hand the day and year first before
written. Signature of applicant:
___________________ Dated: ________________________________ SIGNED
by the applicant in the presence of (Name)
____________________________ (Head
of Office) Signature:
_________________________ Office Stamp:
WITNESS (1) WITNESS
(2) Name &
Designation _______________________ Name
& Designation: _____________________ Signature of
witness: ______________________ Signature
of witness: _____________________ |
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