Police Welfare Fund Rules- 2014
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| Main Category: | Rules | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Year | 2014 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Promulgation Date: | 27-06-2014 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Details: | OFFICE OF THE INSPECTOR GENERAL OF POLICE, KHYBER PAKHTUNKHWA CENTRAL POLICE OFFICE, PESHAWAR.
NOTIFICATION
Peshawar, dated 27/06/2014.
No. 1243/Welfare:- In exercise of the powers conferred by Article- 112 of the Poice Order, 2002 (Chief Executive Order No. 22 of 2002) read with Article-8(2)(q) and 27 thereof, the Provincial Police Officer, with the approval of the Government of the Khyber Pakhtunkhwa is pleased to make the following rules, namely:
The Khyber Pakhtunkhwa Police Welfare Fund Rules, 2014.
Chapter-I Preliminary
1. Short title and commencement:- (1) These rules may be called “The Khyber Pakhtunkhwa Police Welfare Fund Rules- 2014”.
(2) These rules shall come into force at once.
2. Definitions:-Unless the context otherwise requires,-
a) “Beneficiary” means a member of the Welfare Fund who is entitled to receive benefits from the Welfare Fund and is an officer or official who is serving or has served in the Police Department, unless otherwise provided in these Rules, in BS-18 or below or his direct dependents, such as parents, wife and children;
b) “The Executive Committee” means the Executive Committee constituted by the Provincial Police Officer under rule-7;
c) “Form” means a Form as specified in the Schedule;
d) “Member” means a member of the Welfare Fund and shall be an officer or official of the Police Department contributing to the Welfare Fund by paying into the Welfare Fund at a prescribed rate every month;
e) “Police Department” means the Khyber Pakhtunkhwa, Police Department; f) “Police Unit” means a unit of the Police Department and includes Special Branch, Frontier Reserve Police (FRP), Counter Terrorism Department (CTD) and the Elite Force;
g) “Schedule” means the Schedule appended to these Rules;
h) “Welfare Fund Board” means the Board constituted by the Provincial Police Officer under Rule-5.
i) “Welfare Fund” means the Khyber Pakhtunkhwa Police Welfare Fund.
3. Central Office:-The Central Office of the Welfare Fund shall be located at the Central Police Office (CPO), Peshawar and shall function under the supervision and control of the Provincial Police Officer, Khyber Pakhtunkhwa.
Chapter -II The Police Welfare Fund Board
4. The Police Welfare Fund Board:-(1) The Provincial Police Officer shall establish a Welfare Fund Board, which shall be known as the Police Welfare Board, which shall consist of:-
(2) The Welfare
Fund Board may nominate professionals as
5. Meetings of the Welfare Fund Board:-(1) The Welfare Board shall meet at least once in every four month.
(2) Meeting of the Welfare fund Board shall be presided over by the Chairman or in his absence by the Additional Inspector General of Police, Headquarters.
(3) One-third members shall constitute the quorum for the meeting of the Welfare Fund.
(4) The Secretary of the Welfare Fund Board shall conduct the business of the Welfare Fund Board including preparation and circulation of the agenda and minutes of the Welfare Fund Board’s meetings.
6. Powers and functions of the Welfare Board:-The Welfare Fund Board shall have the following powers and functions:-
(a) oversee and guide the overall operation of the Welfare Fund.
(b) approve the annual budget of the Welfare Fund.
(c) discuss the Executive Committee’s reports and approve, if necessary, any proposals submitted to it in furtherance of the aims and objectives of the Welfare Fund.
(d) review and revise from time to time the rates of scholarships, medical charges, dowry charges, widow stipend, burial charges, loan, or any other financial assistance payable to the beneficiaries under these rules. (e) declare any other financial assistance as incidental or conducive to the attainment of the aims and objectives of the Welfare Fund.
(f) declare, under special circumstances, any member receiving pay in BPS-19 or above as beneficiary provided that the Welfare Board shall reduce into writing the special circumstances that warrant such declaration.
(g) any other power and function conducive to the aims and objectives of these rules.
Chapter -III Welfare Fund Committees
7. The Executive Committee:-The Provincial Police Officer shall constitute the Executive Committee which shall have the following composition:-
8. Functions of the Executive Committee:-The Executive Committee shall manage all the matters relating to the operation and administration of the Welfare Fund in accordance with these Rules and shall have to:-
(a) Act in good faith and in the best interest of the members of the Welfare Fund, give effect to these Rules.
(b) Process all applications for welfare benefits in compliance with these Rules and under the guidance and direction of the Police Welfare Board.
(c) Ensure that all applications for claims and all expenditures are duly supported by required documents. (d) Comply with all the requirements of financial propriety and transparency in relation to accounting and auditing of the Welfare Fund and in relation to reporting on the Welfare Fund’s operation.
(e) Prepare and submit for approval to the Police Welfare Board the annual budget of the Welfare Fund or other financial proposals.
(f) Approve, disapprove or otherwise dispose of any application for scholarship, medical charges, dowry charges, widow stipend, burial charges, loan, or any other financial assistance declared by the Welfare Board as incidental or conducive to the attainment of the aims and objectives of the Welfare Fund.
(g) Maintain and manage, with the prior approval of the Police Welfare Fund Board, the investment and savings of the Welfare Fund Board.
(h) Maintain and manage the investment of Khyber Pakhtunkhwa Welfare Fund savings with the prior approval of the Welfare Fund Board.
Provided that the Welfare Fund savings shall only be invested in the schemes approved by Government or Federal Government, as the case may be:
Provided further that the savings shall not be invested in any speculative business, e.g. stock exchange, housing societies, etc;
(i) Submit monthly report to the Chairman of
the
(j) Perform any other task assigned to it by the Welfare Fund Board.
9. Functions of the Secretary of the Executive Committee:- (1) The Secretary of the Executive Committee shall, in relation to the operation of the Welfare Fund, to:
(a) Process all applications made by the members;
(b) Check all documents required for the processing of applications;
(c) Maintain accounts and other records of the Welfare Fund;
(d) Prepare the annual budget of the Welfare Fund;
(e) Verify all bills and vouchers;
(f) Submit monthly statement of income and expenditure to the Executive Committee on receipts and expenditure;
(g) Conduct the business of the meetings of the Executive Committee including the preparation and circulation of agenda and minutes;
(h) Conduct all correspondence on behalf of the Chairman of the Executive Committee; and
(i) Perform any other task assigned to him by the Chairman of the Executive Committee.
(2) All applications, grievances, complaints or requests in relation to the Welfare Fund or any operation thereof shall be addressed to the Chairman of the Executive Committee.
(3) The Executive Committee shall meet at least once in three months.
10. The District and Unit Welfare Committees:- (1) The Capital City Police Officer, the District Police Officer or the Head of a Police Unit, as the case may be, shall constitute a District or a Unit Welfare Committee, as the case may be, that shall perform such functions and consist of such number of members, as may be determined by the Executive Committee.
(2) The Capital City Police Officer, the District Police Officer or the Head of a Police Unit, as the case may be, shall designate a Welfare Officer who shall act as the Secretary of the District Welfare Committee or the Unit Welfare Committee, as the case may be. The Welfare Officer shall:-
(a) Coordinate all matters with the Chairman of the Executive Committee; and
(b) Forward applications recommended by the District or the Unit Welfare Committee, as the case may be, to the Executive Committee for consideration.
Chapter -IV Receipts of the Welfare Fund
11. Collection of receipts:-Receipts in the Welfare Fund shall consist of: (a) Contributions deducted at the rate of two per cent (2%) of the
basic pay drawn by each
(b) Contributions deducted at the rate of one per cent (1%) of the basic pay drawn by each member receiving pay in BPS-19 or above; provided that such member shall not be a beneficiary except under special circumstances to be so determined by the Welfare Fund Board. 12. The manner of collection of receipts from the members:- (1) Contributions into the Welfare Fund shall be deducted at source from the salary of Police Officers and Official, including ministerial staff, of all ranks by the Accountant General of Khyber Pakhtunkhwa or a District Accounts Officer, as the case may be, within whose jurisdiction disbursement of salary is made to that Police Officer or Official.
(2) The Accountant General of Khyber Pakhtunkhwa shall allocate a separate sub-head for the deduction from the pay bill of all Police Officers and Officials, including the ministerial staff, and pass on the credit to the Additional Inspector General of Police, Headquarters, Khyber Pakhtunkhwa, within one month of such deduction.
(3) The Additional Inspector General of Police, Headquarters, Khyber Pakhtunkhwa shall ensure that the amounts of contribution paid by the members or deducted from their pay bills have been received and duly accounted for.
(4) A bank account for Welfare Fund shall be maintained in the National Bank of Pakistan in the name of the Provincial Police Officer, Khyber Pakhtunkhwa and shall be operated jointly by the Additional Inspector General of Police, Headquarters, Khyber Pakhtunkhwa and the Deputy Inspector General of Police, Finance and Procurement, Khyber Pakhtunkhwa.
Chapter-V Audit and Accounts
13. Audit and Accounts:- (1) The Chairman of the Executive Committee shall place the annual financial statement of the Welfare Fund before the Welfare Fund Board for approval by 21st January each year. (2) The accounting year shall end on 31st December.
(3) The accounts of the Fund shall be audited by the Auditor General of Pakistan.
(4) The Executive Committee shall submit the audit report to the Chairman of the Welfare Board, not later than 30th April every year.
(5) The Executive Committee shall submit a monthly statement of receipts and expenditure to the Chairman of the Welfare Fund Board on the 10th day of every month.
(6) All payments from the Welfare Fund shall be made through cross cheques.
Chapter -VI Procedure
14. Utilization:-The Welfare Fund shall be utilized for the collective good of the Police Department and for the individual welfare of its beneficiaries.
15. Applications:- The Chairman of the Executive Committee may receive applications, as prescribed in the Schedule, from members for grant of scholarships, medical charges, dowry charges, widow stipends, burial charges, loan or any other financial assistance declared by the incidental or conducive to the attainment of the aims and objectives of the Welfare Fund.
16. Scholarships.:- (1) The Executive Committee may grant scholarships at the prescribed rates to the children of beneficiaries who have passed Matriculation examination in Grade-A or Grade-B and are studying in recognized colleges or universities, whether public or private, or children who are studying in any of the recognized Cadet Colleges.
(2) The amount payable on account of scholarship and admission fees shall be as under:
(3) Before granting scholarship to any child of a beneficiary, the Executive Committee shall satisfy itself that the student has already joined a Cadet College, such as Kohat Cadet College, Razmak Cadet College, Karnal Sher Khan Cadet College, Sawabi, Batrasi Cadet College, Garrison Cadet College Kohat, Hasan Abdal Cadet College, etc, or a recognized college or university, as the case may be, and that the student is a suitable candidate for the grant of scholarship under these Rules. Provided that the scholarship shall be stopped forthwith if the student fails to attain the required grades during his studies as prescribed.
(4) Applications for the grant of scholarship shall reach the Chairman of the Executive Committee not later than the 15th day of October each year.
(5) An application for the grant of scholarship shall be submitted to the Chairman of the Executive Committee in the Form-“I”.
17. Medical charges:- (1) The Executive Committee may defray the charges of admission of beneficiaries in hospitals and reimburse, fully or partially, medical charges of the costs of treatment for the restoration of health; provided that such reimbursement cannot be covered from Government revenues.
(2) An application for medical charges shall be submitted to the Chairman of the Executive Committee in Form-“II”.
(3) An application for medical charges shall be supported by a certificate from the Executive District Officer, Health of the district where the applicant serves to the effect that the prescribed medicine and treatment cannot be provided free of charge by a Government hospital in that district.
18. Dowry charges:-(1) The Executive Committee may grant dowry charges, (marriage grant) to beneficiaries upto BPS-14 as per the following details:
Provided that the dowry charges shall not be granted for a marriage that has been solemnized before 1st April 2014;
Provided further that dowry charges may be provided for the marriages of two daughters of a beneficiary at the maximum.
(2) An application for the grant of dowry charges shall be submitted to the Chairman of the Executive Committee in Form-“III”.
19. Widow stipend:- (1) The Executive Committee may grant monthly stipend, not exceeding seven thousand rupees (7,000) per month, to the widow of member having pay scale upto BPS-14 who died in service while having less than ten years service. In deciding the applications for a widow stipend, the Executive Committee shall consider the following:
a. Financial condition of the widow;
b. Number and ages of children she has;
c. Number of earning persons in the family;
d. Size of pension or stipend she gets from any other source; and
e. Worth of the property she holds.
Provided that the widow stipend shall be stopped when the recipient ceases to be a widow on account of re-marriage.
(2) An application for the grant of widow stipend shall be submitted to the Chairman of the Executive Committee in Form K.P.W.F. (4) as specified in the Schedule.
20. Burial charges:-The Executive Committee may grant to the legal heirs burial charges of thirty thousand (30,000) rupees, in each case on the death of a beneficiary during service upto BPS-16, subject to the inability of the legal heirs to meet the expenses.
21. Loans:- (1) The Executive Committee may grant loan to a serving beneficiary who is in the service, an amount not exceeding the amount equal to ten (10) basic pays of the applicant, only for the following purposes:
a. Loan to cover the expenses incurred on account of treatment and restoration of health, and
b. Loan for the education of dependents:
Provided that an application for loan on account of medical expenses shall be supported by a medical certificate issued by a Medical Officer serving in a Government hospital.
(2) All loans shall be refundable and shall be recouped from the beneficiary in ten (10) equal and regular instalments. The first of such instalments shall start from the next month the beneficiary has received the loan, except in case of loan for treatment of illness the recoupment of which shall start three months after the beneficiary has received the loan:
Provided that loan shall be granted to a serving beneficiary only if he has at sufficient service left before superannuation or Leave Preparatory to Retirement for the recoupment of loan, as the case may be: Provided further that a second loan shall not be granted to a beneficiary till the total amount of the first loan has been fully recouped.
(3) An application for the grant of loan shall be submitted to the Chairman of the Executive Committee in the Form-“V” supported by an agreement in Form-“VI”
22. Repeal and Saving:-(1) The Khyber Pakhtunkhwa Police Welfare Funds Rules, 2008, are hereby repealed.
(2) Notwithstanding
the repeal of the rules mentioned in
(NASIR KHAN DURRANI) Provincial Police Officer, Khyber Pakhtunkhwa,
SCHEDULE
FORM –“I” [See rule 15(5)]
Application for the grant of scholarship
1. Name and rank of the applicant: _________________________________________ 2. Name of district where serving: ________________________________________ 3. Length of service of the applicant: ________________________________________ 4. Total number and names of children (including the child for whom the scholarship is applied for) giving their ages educational position, if any? __________________________________ __________________________________ __________________________________ __________________________________ __________________________________ __________________________________ 5. Name and age of the student availing scholarship: ___________________________________ 6. Last examination passed (i.e. Matric, FS/FSc, BA/BSc/BBA, etc): _______________________________ 7. Marks obtained, Percentage of marks/ division: _________________________________ (Attach Result Card/DMC of Last Exam) 8. Name of College/Cadet College/University where studying now: ______________________
9. Name of Course/ Class of current study: _______________________________________ (Attach proof of admission in the current course of study)
10. Scholarship (if any) or concession already obtained by the student: ____________________
Signature of Applicant: ________________________ Date: _________________________
For Office Use Only
Remarks of the District Welfare Committee or Unit Welfare Committee: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Decision of the Executive Committee: _________________________________________
FORM –“II” [See rule 16(2)] Application for the grant of Medical Charges
1. Name and rank of the applicant: ___________________________________________ 2. Name of district where serving: ___________________________________________ 3. Length of service of the applicant: ___________________________________________ 4. Name of patient: _____________________________________ 5. Relationship of patient with applicant: _____________________________________ 5. Type of Illness of patient: _____________________________________ 6. Name and Address of government hospital from where treatment has been received: _________________________________________________________________________ 7. Name of doctor(s) from whom treatment is received: _____________________________ (Attach a certificate signed by the Executive District Officer Health of the District where the applicant serves to the effect that the prescribed medicine and treatment cannot be provided free of charge by a Government Hospital in that District).
8. Total cost of medicine/treatment incurred by the applicant: ___________________________ (Attach doctor’s prescriptions, purchase vouchers, bills, lab bills, etc. duly attested by a doctor from the government hospital where treatment received)
Signature of Applicant: ________________________ Date: _________________________
For Office Use Only
Remarks of the District or Unit Welfare Committee: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Decision of the Executive Committee: _________________________________________
Form –“III” [See rule- 17(2)] Application for the grant of Dowry Charges (Marriage Grant)
1. Name and rank of the applicant: ___________________________________________ 2. Name of district where serving: ___________________________________________ 3. Length of Service of the applicant: ___________________________________________ 4. Name of daughter for whom dowry charges are claimed: _________________________ 5. Age of daughter: _________________ Name of husband: ______________________ 5. Address of husband of daughter: ___________________________________________ 6. Date of marriage of daughter: ___________________________________________ 7. Name of Nikah Khwan: ___________________________________________ (Attach Nikahnama of daughter’s marriage) 8. Details of other benefits, if any, received by applicant from Welfare Fund: _____________
Signature of Applicant: ________________________ Date: _________________________
For Office Use Only
Remarks of the District or Unit Welfare Committee: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Decision of the Executive Committee: _________________________________________
FORM –“IV” [See rule- 18(2)]
Application for the grant of Widow Stipend
1. Name of widow: _______________________________________ 2. Name, number and rank of late husband: _______________________________________ 3. District where late husband last served: _______________________________________ 3. Date of death of late husband: _______________________________________ 4. Name of children along-with ages: _______________________________________ ______________________________ _______________________________________ ______________________________ _______________________________________ 5. Details of property held by widow: _______________________________________ ___________________________________________________________________________ 6. Total income (Other than pension & Government emoluments): ______________________________ _____________________________________________ 7. Whether living independently or in a joint family: ________________________________ 8. Income from: a) Pension: ______________________________________ b) Stipend/scholarship if any: ______________________________________ 9. Number of earning members of family and their income. ___________________________ __________________________________________________________________________
Signature of applicant: ________________________ Full address of applicant: ________________________ _____________________________________________ Date: _________________________
For Office Use Only
Remarks of the District or Unit Welfare Committee: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Decision of the Executive Committee: _________________________________________
FORM –“V” [See rule- 20(3)] Application for the grant of Loan
1. Name and rank of the applicant: ___________________________________________ 2. Name of district where serving: ___________________________________________ 3. Present posting: ___________________________________________ 4. Basic Pay: __________________ Total monthly pay: _____________________ 5. Purpose of loan: ___________________________________________________________ 6. In case of loan for medical treatment, name of patient and relationship with applicant: _________________________________________________________________________ 7. Name and address of government hospital from where treatment has been received: _________________________________________________________________________ (In case of loan for treatment of the applicant or any of his dependents, a certificate from the medical officer shall be attached).
8. Name of doctor(s) from whom treatment is received: _____________________________ 9. GP Fund amount available: ________________________________________________ 10. Why an advance is not applied for from GP Fund: _______________________________ 11. Amount of loan applied for? __________________________________________ 12. Service remaining before LPR or superannuation: ______________________________ (The total of amount of loan is required to be refunded in not more than 10 regular instalments).
13. Whether any loan has already been granted? ___________________________________ 14. Has the previous loan, if any, been fully refunded? _____________________________ 13. Date of last instalment paid, if any? _________________________________________
Signature of applicant: ________________________ Date: ________________________
For Office Use Only
Remarks of the District or Unit Welfare Committee: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Decision of the Executive Committee: _________________________________________
FORM –“VI” [See rule- 20(3)] Agreement to be executed when applying for the grant of Loan from the Welfare Fund
AN AGREEMENT made on this day the ______________ between ______________________ (hereinafter called the Borrower which expression shall include his legal representatives and assignees) one Party; and the Provincial Police Officer and the Chairman of the Executive Committee (hereinafter called the Provincial Police Officer), the other Party).
WHEREAS the borrower has applied to the Provincial Police Officer, for loan of Rs._________ (Rupees :-______________) from the “Khyber Pakhtunkhwa Police Welfare Fund” to enable him to _____________________________________; and the Provincial Police Officer, has agreed to lend the said amount to the borrower on the terms and conditions that: (i) The borrower shall refund the loan in ten equal monthly instalment of Rs. ______________ each month; (ii) The first monthly instalment shall be paid on the 1st___________________ followed by regular monthly instalments at the prescribed rates till the full loan of Rs. ______________ is refunded to the “Khyber Pakhtunkhwa Police Welfare Fund”; (iii) If the borrower fails to pay the prescribed instalments for any month, it may be recovered from his pay or pension; (iv) If the borrower within the prescribed period for the refund of loan becomes insolvent or quits the service in Police Department or dies, the outstanding balance of loan shall immediately become due and payable by him or his heirs.
IN WITNESS, whereof the borrower has hereunto set his hand the day and year first before written.
Signature of applicant: ___________________ Dated: ________________________________ SIGNED by the applicant in the presence of (Name) ____________________________ (Head of Office) Signature: _________________________ Office Stamp:
WITNESS (1) WITNESS (2) Name & Designation _______________________ Name & Designation: _____________________ Signature of witness: ______________________ Signature of witness: _____________________
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